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Copyright

Before you put text, images, videos, pdf files, graphs etc on your website, you must consider who owns the rights to the specific content. In brief, we are not allowed to embed other media’s articles, publications and images or show graphs or data without prior agreement and permission as well as a specification of this. We have many communication channels and requirements concerning versioning of content across different channels which means that it is very important that we take great care and remember to consider copyright issues. Therefore, please read the following:

  • The right to quote: We are allowed to quote a piece of a published text (max. 8-9 lines) if we state the source and include a link to the complete text/article on the copyright owner’s website.
  • Credit photographers, also when you use AU Photo and photo libraries, and find information in the TYPO3 guide on how to insert descriptions and links in images.
  • In connection with conference or workshop websites, please note that the participants’ presentations or posters may contain graphs or data which may not be published on your website. If you have obtained permission, please state that you have obtained permission and write who the copyright owner is.
  • Embedding YouTube videos etc: State the name of the copyright owner and insert a link to the copyright owner’s channel.
  • Screen dumps of, for example, Facebook pages or news media are also images and the same rules apply regarding the use of this content. You must obtain permission from the media in question and from the copyright owner of the content you want to use.
  • On the AU Library website, you can find information about copyright in relation to research.

How to credit images in Typo3

Follow the steps below to credit images used on websites, news items and events:

  • add metadata to the image in the fields ‘Caption’, ‘Alternative text’ and ‘Title’, see the guide regarding Images. The field ‘Caption’ will be displayed below the image (caption), the field ‘Alternative text’ is used by read-aloud software and will be displayed if the image is missing. The field ‘Title’ will be displayed when the cursor is placed on the image. 
  • Banner I and II and focus fields do not have fields for metadata and are therefore not included. Instead, you can use the photographer’s name in the image file name, for example Red-flower-photo-John-Smith.jpg.

Cumulus: The AU Photo unit´s photos must be credited with ‘the photographer’s name, AU Photo’. You can also find information at AU Photo’s website about how to credit AU Photo’s pictures. The following applies when we use pictures from AU Photo.

  • What is allowed: The images can be used freely for publications about Aarhus University and on the university's websites, including AU's Facebook pages.
  • What is not allowed: Pictures showing a single person or a small number of recognisable individuals must not be used extensively without obtaining the explicit consent of these individuals. Here, 'extensively' means, for example, poster campaigns, the front page of publications and webpages. Pictures of individuals may not be used in contexts that the persons in question might find offensive.
  • What you must do: Images in print and on the web must always be credited with the photographer's name.

AU Photo disclaims all liability if these requirements are not met. To find out more, go to the Danish Data Protection Agency's website at: www.datatilsynet.dk.

Colourbox: AU subscribes to the image library Colourbox. Colourbox images must also be credited. Colourbox distinguishes between commercial and editorial use including offline/print and online images. Colourbox has an extensive FAQ: www.colourbox.dk//faq.

  • Images in focus fields and banners on the web may be considered commercial use. This means that you do not have to mention Colourbox and the photographer on the image in your focus field or banner. Give the image a relevant file name, because the path will appear in the source code (e.g. frontpage-bioscience-colourbox.jpg).
  • When images are used in news items or coverage of a specific topic, it will be considered editorial use. Here we must credit by writing ‘Model photo: Colourbox.dk/Photographer’ or ‘Model video: Colourbox.dk/Photographer’.

Delete documents that violate copyrights

  • If a search engine has indexed a pdf file or an image, it will continue to appear on the list of search results until the document is deleted from the file list. This means that it is not enough to delete the link from the website to the pdf file or image.   
  • If the document violates copyrights, you must delete the document in the file list, as illustrated below. Find additional information in the TYPO3 file guide. Alternatively, you can rename the file or move it to another folder in the file list.
  • In case of infringement of rights in connection with the use of Scanpix or Colourbox images, it may be necessary to remove images in news items and events. But remember, even though we remove an image from a news item or an event, it could still appear on, for example, Newsroom or other non-AU websites which also contain the news item.
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