Before you start, please be aware of the following:

1. You cannot copy an existing Powermail element and edit the copy for reuse. The reason is that the copy uses the same form as the original, so editing the copy also edits the original. In other words, a copy acts as a reference between two forms. However, you can copy the actual Powermail form itself. See the guide for details.

2. If you move your Powermail element, the Powermail form will remain stored on the page where it was originally created. This means that you risk the Powermail form being deleted if the page is deleted. Therefore, remember to move both the Powermail element and the Powermail form. See the guide for details.

To create a new Powermail form:

1. Go to the page where you want to place your Powermail form.
2. Add a new content element.
3. Select the 'Plugins' tab.
4. Choose the 'Powermail' element type.

The element is inserted, and you now need to create the Powermail form itself:

1. Go to the 'Plugin' tab.
2. Create a new form by clicking on the '+.'

1. Name your form so that you can find it again later.
2. Create and name the first page of your form.
3. Click 'Save' and close.

1. Under 'Main settings,' find your form by clicking on the dropdown button.

Here you can see all created forms, but you should select your own unless you want to use exactly the same form on two different pages.

      2. Select your form and click 'Save' and 'Close.'

Open the editing of your Powermail element. You can now configure the general settings as described below:

1. Shows which form is being used in the Powermail element. You can access the form editing by clicking on the title.
2. Indicates which page your Powermail element is stored on.
3. Should users be required to confirm the entered data before submitting the form?
4. Should users enter their email address twice to ensure it is typed correctly?
5. If your form needs to contain many data fields, it may be a good idea to divide your form into multiple pages.
6. Fill in this field if the submitted data needs to be saved on a different page than the one where you created your Powermail form.

The purpose of the form is to meet your needs as the sender, but also ensure that it is understandable for users.

• Consider whether you truly need all the information you are asking users to provide, or if you can eliminate some fields.
• If the form becomes too long and complicated, it may lead users to reach out with questions and not provide the benefit you might have expected.

1. Pages are your way to create visual separations in the form. If you have chosen a multi-step view, this will be a division of the pages. Click 'Create new page' to add a new one. Each page must have a name, and there must be at least one page in a form.
2. Fields are the input fields in your form, created on the actual pages. Click 'Create new field' to add new ones.
3. Field Types: You need to define everything in the form yourself, so you must create all fields, including a button to submit the form. See the different options for field types in this sample form. Each field requires different information, and when you select a new field type, TYPO3 will automatically load the necessary field details. This often means that it collapses the sidebar tree, and you will need to find the field again.
4. Remember to specify which fields contain the user's name and email address. These are the details Powermail needs to correctly send the form with the appropriate information.

Under each field in the 'Advanced' tab, you have the option to make additional settings for the field:

1. Should the field be mandatory, meaning the form cannot be submitted until it is filled out correctly.
2. Under 'Validation,' you can specify the type of content the user should enter in the field, such as only numbers or letters.
3. If a help text is needed for a field, you can add it under 'Description.' In the frontend, this is indicated by an 'i' after the field name.
4. Each field has a 'Variables' section that can be used when setting up automated emails for the sender and recipient.

*The 'Layout' function is not currently in use.

Note: For fields where the user needs to enter their email address, it is essential that the field is set as a mandatory field with the 'Email' validation to ensure Powermail sends correctly. An email field marked as 'This field contains the Email of the sender' MUST be marked as a Mandatory Field in the 'Advanced' tab if a confirmation email is to be sent to the user. If the user should NOT receive a confirmation email, the 'Sender' tab (Mail to user) MUST NOT be filled out.

If you wish to receive an email when a user has filled out and submitted the form, you need to complete the following four items under 'Mail to Receiver.' You can find this tab under the settings for the plugin itself.

1. User's name. Here, you can use the variable from the field where the user has entered their name. See Find a fields variable.
2. Enter the email address that should receive notification when the user submits the form.
3. Enter the subject for the email you will receive when the user submits the form. Note: This field must be filled out before Powermail will send the email.
4. Here you can write a message to yourself about which data you are receiving. You can set which data you want to see in the email by inserting the variables of different fields. By entering {powermail_all}, all fields in your Powermail form will be displayed in the email.

The Submit Page is the information the user is directed to after they click Submit on the form. There are two options for selecting a confirmation page.

1. If you want to use the same page as the one where the Powermail form is located, you should fill out the Submit Page field. This is done just like you would with a regular text element. You can personalize the confirmation by using your field variables, e.g., Dear {navnpaabruger}.
2. If you prefer to redirect the user to a different confirmation page, you can enter the link to the desired page here. Note: You cannot do both (1+2). When a link to another page is set, that page will be used, and you should create your confirmation text there, e.g., 'Thank you for your registration. You will hear from us as soon as possible.

If you want to reuse an existing Powermail form and just modify a few of the fields, you should copy the Powermail form itself.

1. Go to the page where the Powermail form you want to copy is saved.
2. Switch to List View in the left menu.
3. Scroll down until you reach Forms. Here you can find the Powermail form used on the page in the Powermail element.
4. Click the icon next to the form and select Copy.

1. Now go to the page where you want to use the copied Powermail form.
2. Switch to List View in the left menu.
3. Insert the Powermail form by clicking the insert icon at the top.

A copy of the Powermail form has now been created on the page where the new Powermail form has also been saved.

It is a good idea to rename the Powermail form so you can find it again when setting up the Powermail element.

Note: If you copied a Powermail form with a language layer, the translation will automatically be included. However, you risk the language layer not being used in your new Powermail form if you rename the form. There is a workaround:

• Ensure that the page where the copy will be inserted also has an English page version (or another language layer).
• Make sure to rename both the Danish and English versions of the form copy.

If you need to move a Powermail form to a different page than where it was originally created, you should move the Powermail form itself and the plugin.

1. Locate the page where the Powermail form is currently situated.
2. Go to the List view.
3. Find the form and click on the cut tool.
4. Navigate to the page where you want to place the Powermail form and paste it there. (Look for a small icon "Paste clipboard content" at the top of the page.)
5. Also, remember to move the Powermail plugin itself to the page where you are placing the form. You can do this either before or after moving the form (steps 1-4), in either Page or List view.

All collected data and any language versions of the Powermail form will be automatically moved to the new page and stored there.

Data is sent to the recipient and is generally NOT stored in TYPO3. If there is a GDPR agreement specifying that data should also be temporarily stored in TYPO3 (during processing), you can extract this data using the following steps:

1. Go to the page where your Powermail data is stored.
2. Select Powermail (Mails) from the left menu.
3. You will automatically see a view of the registered data as shown below.
4. You can also export the data, which can be done from the Powermail menu item. Here, you have the option to export as .csv and .xls.